Privacy

Privacy Policy

Last updated: July 26, 2026

Wade Campus is school-management software — staff timeclock and leave, plus front-office visitor and student check-in — provided by Wade Advantage. This policy explains what information the Wade Campus website, web app, and mobile app collect, how we use it, and how we protect it.

Wade Campus is provided to school districts and organizations (each, a “school”). For information the school enters or generates in the product — including staff and student records — the school is the owner of that data and directs how it is used; Wade Campus processes it on the school’s behalf to provide the service. If you are a parent, guardian, or employee with questions about your data, please contact your school first.

Information we collect

Account & staff information

When a school sets up Wade Campus, it creates user accounts and staff records. This can include names, email addresses, a password (which we store only in an encrypted/hashed form), job role, employee identifiers, work schedules, and the school or district a person belongs to.

Sign-in options

In addition to email and password, you may be able to sign in with Google (using the Google Workspace account your school issued you) or, in the iOS app, with Apple. When you use one of these options, Google or Apple confirms your identity and provides us your name and email address, which we use only to match you to your existing school-issued Wade Campus account — signing in this way can never create an account. We never see your Google or Apple password, we do not receive access to anything else in those accounts (no contacts, files, or messages), and we do not share your Wade Campus activity with Google or Apple.

Attendance & leave

To run the timeclock and leave features, we store clock-in and clock-out times, hours worked, leave requests and balances, and related notes entered by staff or administrators.

Visitor & student check-in

At a school’s front office, Wade Campus records visitor sign-ins (name, who they are visiting, check-in/out times, and — where the school enables it — an optional date of birth used only to screen against a public registry and an optional photo taken at the kiosk). It can also log student pickups and late arrivals, which may include a student name, the person picking up and their relationship, a reason, and an optional photo. A school may also maintain its own private “watch list” of names to be alerted about. This information is entered and controlled by the school.

Photos

Where the school enables it, the app uses the device camera to capture a visitor or pickup photo. Photos are stored with the related check-in record and are only visible to authorized staff at that school.

Technical & usage information

To keep accounts secure and the service reliable, we log basic technical data such as IP address and sign-in activity (for example, to alert an administrator to a login from a new location). We do not use advertising trackers, and we do not collect precise device location.

How we use information

To provide and operate the Wade Campus features a school uses — attendance, leave, visitor and student check-in, and safety screening.
To secure accounts, prevent abuse, and troubleshoot problems.
To send service messages a school has enabled, such as email (and, if the school turns it on, optional SMS) notifications.
To back up data so a school’s records can be restored.

We do not sell personal information, and we do not use it for advertising.

How information is shared

Each school’s data is kept separate from every other school. We share information only in these limited ways:

Within the school. Authorized staff at a school can see the records for that school, according to their role.
Service providers. We use trusted vendors to run Wade Campus — cloud hosting, and email (and optional SMS) delivery for notifications the school enables. They may process data only to provide those services to us.
Safety screening. When enabled, a visitor’s name (and optional date of birth) is compared against publicly available records and the school’s own watch list to produce a staff-only advisory.
Legal. We may disclose information if required by law or to protect the safety, rights, or property of students, staff, the public, or Wade Advantage.

Student data

Wade Campus may process limited student information (such as a name in a pickup or late-arrival log) at the direction of the school. The app is intended for use by school staff and adults, not by children. We handle student information only to provide the service to the school and do not use it for any other purpose. Schools are responsible for obtaining any consents required under applicable laws such as FERPA.

Data retention

We retain information for as long as a school uses Wade Campus and its account is active, plus a reasonable period for backups and legal or operational needs. A school may request that its data be exported or deleted.

Security

We protect information with measures including encryption of data in transit (HTTPS), hashed passwords, role-based access controls, per-school data separation, and regular backups. No system is perfectly secure, but we work to safeguard the information entrusted to us.

Your choices & rights

Because a school owns and controls its records in Wade Campus, requests to access, correct, or delete personal information should generally start with your school. Schools (and individuals, where the school directs) can contact us at the address below for help.

Changes to this policy

We may update this policy from time to time. We will change the “Last updated” date above and, for significant changes, notify schools through the product or by email.

Contact us

Questions about this policy or your information? Email sales@wadeadvantage.com.